Registration - Information

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Personal Details
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Contact Details
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Address Details
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About You
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Work Details
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If you choose 'tick' you will be required to enter your VAT Registration Number and sign a self-billing agreement to enable VAT to be paid automatically to you. We also require a copy of your VAT Registration Certificate.

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(Public Liability or Professional Indemnity)

If you choose 'Yes' you will be required to upload copies of your insurance document(s)

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Public Liability
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Professional Indemnity
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If you’re registering as a LTD Company please provide company bank account details
Bank Details
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(If applicable)
Emergency Contact
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Contract for Services

    RECITALS

  1. The Company is in the business of supplying consultancy services to the Company’s clients.
  2. The Supplier, its director, employee, agent or representative possesses skills which are of benefit to the Company and which the Supplier may provide to the Company at the Company’s election from time to time (“the Services”).
  3. The terms stipulated below, together with any verbal agreements made between the Company regarding the Supplier’s terms of payment, shall at all times apply to the Supplier’s performance of the Services.

    4. TERMS

  4. The Company shall not be under an obligation to make work available to the Supplier and the Supplier shall neither be under an obligation to accept any work available via the Company nor required to make its services available at any time.
  5. The Supplier agrees that it or any substitute appointed pursuant to clause 16 below will perform the Services in a professional and workmanlike manner and with reasonable care and skill. The Supplier shall decide when and how best to perform the Services although regard should be had to project deadlines and any applicable health and safety rules.
  6. The performance of the Services by the Supplier on the terms of this agreement shall not create or be construed as implying or creating a relationship of master and servant or employer and employee between the parties to this agreement.
  7. The Company (or any superior contractor) shall have no right to, nor shall seek to, exercise any direction, control, or supervision over the Supplier in the provision of the Services and it is acknowledged that the Supplier shall have autonomy over its working methods.
  8. The Supplier agrees for its own part and on behalf of any substitute, sub-contractor, director, employee, agent or representative that the Supplier shall endeavour to co-operate with reasonable requests within the scope of the Services. However, the Supplier shall retain control over its own working methods.
  9. The Services shall be provided at such locations and during such hours as the Supplier may agree, with reference to any site requirements or deadlines, in order to ensure the smooth delivery of the Services.
  10. The Supplier is at full liberty to supply its services to other contractors.
  11. The Company may cause similar work to be performed by other contractors or consultants during the term of this agreement.
  12. The Company shall agree the rate of payment for the Services with the Supplier from time to time either verbally or in writing without the requirement for a formal tender to be submitted by the Supplier.
  13. The Supplier shall not have any entitlement to receive payment where it is prevented from performing the Services for any reason (including site closure and force majeure).
  14. The Supplier is responsible for correcting any defective work caused by its actions or those of any substitute, sub-contractor, director, employee, agent or representative at the Supplier’s own expense and without further payment. The Company reserves the right to withhold a proportion of any payment(s) due to the Supplier until any defective works have been made good to the Company’s satisfaction.
  15. The Supplier shall be responsible for its own tax and National Insurance Contributions. Accordingly, the Company shall settle any invoices rendered with reference to the VAT Self-Billing Schedule to this agreement (where applicable) in respect of the Services without deduction of tax or National Insurance Contributions and the Supplier shall be responsible for accounting to HM Revenue & Customs for such liabilities.
  16. The Supplier, its director or employee may provide a suitably skilled substitute or hired assistant to perform the Services on the Supplier’s behalf. If, in the reasonable opinion of the client or the Company, the substitute or hired assistant appears to lack the skills necessary to perform the Services in the Supplier’s stead, the proposed substitute or hired assistant may be rejected.
  17. The Supplier shall remain liable for the Services performed by its substitute or hired assistant and for any acts or omissions of them.
  18. Any substitute or hired assistant shall be remunerated by the Supplier and the Company shall not have any responsibility in this regard.
  19. The Supplier is responsible for the provision of its own equipment (including their safety, security and general fitness for purpose).
  20. The Supplier is responsible for all travel and subsistence costs incurred in connection with the Services.
  21. The Supplier accepts legal risk in relation to its services and those of any sub-contractor, substitute, director, employee, agent or representative who may perform the Services in the Supplier’s stead, and the Supplier will accordingly maintain necessary insurances, including but not limited to public liability, during its performance of the Services and the Supplier will provide the Company with insurance certificates at the Company’s request.
  22. The Company may deduct from any payment(s) due to the Supplier any sum required to reimburse the Company or its client in respect of any costs which such parties may incur as a result of the Supplier’s damage to property or persons during its performance of the Services, including as a result of any acts or omissions of any director, employee, subcontractor or representative of the Supplier, or damage to property or persons caused by any substitute appointed by the Supplier pursuant to clause 16.
  23. The Supplier agrees to comply with all applicable health and safety and site security policies when attending any site(s) where the Services may be being performed. It may be necessary for health and safety or site security reasons for the Supplier, its director, employee, agent, subcontractor, substitute or representative to carry identification which shows the Supplier as being engaged by the Company or, in the alternative, the Company’s client. Such individuals shall not, however, hold themselves out as representing the Company in any way other than having been engaged by the Company, or working with the Company’s client as may be applicable, as an independent business.
  24. This contract may be terminated by either party without notice at any time and without reason.
  25. As an independent business on its own account, the Supplier shall not have any entitlement to holiday pay, sick pay or any other payment in respect of absence from work and the Supplier, its director, employee, agent or subcontractor shall not be subject to any grievance or disciplinary policies operated by the Company or the Company’s clients.
  26. The Company’s ability to pay the Supplier in respect of the Services is contingent upon the Company first being paid by the Company’s client.
  27. For the purposes of data protection, the Supplier understands and agrees that the Company shall process personal data in line with the Company’s data protection policy, privacy notice and with respect to the Company’s legal and contractual obligations to the Company’s clients, including, where appropriate, sensitive data of which the Supplier’s director, employee, agent or representative is the subject and the Supplier shall obtain such agreement in respect of any substitute or sub-contractor the Supplier provide to perform the services in the Supplier stead.
  28. For the avoidance of doubt, the Company shall be required to seek the Supplier’s consent in respect of data processing activities in circumstances in which consent is the lawful basis of the particular processing activity pursuant to article 6 of the General Data Protection Regulation (GDPR). The Supplier understands and agrees that the Company shall not be obliged to seek the Supplier’s consent in respect of processing activities in which the Company rely on an alternative lawful basis pursuant to article 6 GDPR.
  29. The Supplier undertakes to comply with the requirements of the Modern Slavery Act 2015. The Supplier shall notify the Company if it becomes subject to an investigation relating to any potential Modern Slavery Act 2015 offence(s). The Supplier warrants that any substitute the Supplier appoints pursuant to clause 16 or sub-contractor shall be under like obligations.
  30. This contract replaces all prior or contemporaneous written contracts and understandings with respect to the subject matter of this contract.
  31. The Supplier agrees that it has read and understood this contract and raised any concerns or queries with the Company regarding its content prior to signing below.
  32. Failure by either party to enforce or apply any of the rights applicable under the terms of this contract shall not imply acceptance of any breach of contract and both parties shall retain the right to enforce or apply the terms of the contract at any time in the future.
  33. This contract shall be governed by and construed in accordance with the laws of England and Wales.
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Contract for Services

    RECITALS

  1. The Company is in the business of supplying consultancy services to its clients.
  2. The Supplier possesses skills which are of benefit to the Company and which it may provide to the Company at its election from time to time (“the Services”).
  3. The terms stipulated below, together with any verbal agreements made between the parties regarding the Supplier’s rate of pay, shall at all times apply to the Supplier’s performance of the Services.

    4. TERMS

  4. The Company shall not be under an obligation to make work available to the Supplier and the Supplier shall not be under an obligation to accept any work available via the Company. In turn it is not intended that there be any mutuality of obligation between the parties.
  5. The Supplier agrees that it or any substitute appointed pursuant to clause 12 below will perform the Services in a professional and workmanlike manner and using reasonable care and skill. The Supplier shall decide when and how best to perform the Services although regard should be had to project deadlines, any applicable health and safety rules or project-specific restrictions.
  6. The Company (or any superior contractor) shall have no right to, nor shall seek to, exercise any direction, control, or supervision over the Supplier in the provision of the Services and it is acknowledged that the Supplier shall have autonomy over its working methods. Accordingly, and in any event, the performance of the Services by the Supplier on the terms of this agreement shall not create or be construed as implying or creating a relationship of master and servant or employer and employee between the Company and the Supplier.
  7. The Supplier is at full liberty to supply its services to other clients.
  8. The parties shall negotiate the rate of payment for the Services between them from time to time either verbally or in writing without the requirement for a formal tender to be submitted by the Supplier.
  9. The Supplier shall not have any entitlement to receive payment where it is prevented from performing the Services for any reason (including site closure and force majeure).
  10. The Supplier is responsible for correcting any defective work caused by its actions, or those of any substitute, at its own expense and without further payment. The Company reserves the right to withhold a proportion of any payment(s) due to the Supplier until any defective works have been made good to the Company’s satisfaction.
  11. The Supplier shall be responsible for its own tax and National Insurance Contributions. Accordingly, the Company shall settle any invoices rendered with reference to the VAT Self-Billing Schedule to this agreement (where applicable) in respect of the Services without deduction of tax or National Insurance Contributions and the Supplier shall be responsible for accounting to HM Revenue & Customs for such liabilities.
  12. The Supplier may engage and provide a substitute or hired assistant to perform the Services on its behalf. If, in the reasonable opinion of the Company, the substitute or hired assistant appears to lack the skills necessary to perform the Services in the Supplier’s stead, the Company may reject such substitute or hired assistant. Any substitute or hired assistant shall be remunerated by the Supplier and the Company shall not have any responsibility in this regard.
  13. The Supplier is responsible for its own tools and equipment (including their safety and security).
  14. The Supplier is responsible for all travel and subsistence costs incurred in connection with the Services.
  15. The Supplier accepts legal risk in relation to public liability and will accordingly maintain necessary insurances during its performance of the Services.
  16. The Company may deduct from any payment(s) due to the Supplier any sum required to reimburse the Company or its client in respect of any costs which such parties may incur as a result of the Supplier’s damage to property or persons during its performance of the Services or damage to property or persons caused by any substitute appointed by the Supplier pursuant to clause 12.
  17. The Supplier agrees to comply with all applicable health and safety and site security policies when attending the site(s) where the Services are being performed. It may be necessary for health and safety or site security reasons for the Supplier or its substitute, sub-contractor, employee, agent or representative to carry identification which shows it as being engaged by the Company. The Supplier shall not, however, hold itself out as representing the Company in any way other than having been engaged by the Company as an independent contractor in business on its own account.
  18. This contract may be terminated by either party without notice at any time and without reason.
  19. As an independent business on its own account, the Supplier shall not have any entitlement to holiday pay, sick pay or any other payment in respect of the Supplier’s absence from work and shall not be subject to any grievance or disciplinary policies operated by the Company or its clients.
  20. The ability of the Company to pay the Supplier in respect of the Services is contingent upon the Company first being paid by its client.
  21. For the purposes of data protection, the Supplier understands and agrees that the Company shall process personal data in line with its data protection policy, privacy notice and with respect to its legal and contractual obligations to its clients, including, where appropriate, sensitive data of which the Supplier, any substitute it appoints pursuant to clause 12, or any of its employees, sub-contractors, agents or representatives are the subject and the Supplier shall obtain such agreement in respect of any substitute or Supplier it provides to perform the services in its stead.
  22. For the avoidance of doubt, the Company shall be required to seek the Supplier’s consent in respect of data processing activities in circumstances in which consent is the lawful basis of the particular processing activity pursuant to article 6 of the General Data Protection Regulation (GDPR). The Supplier understands and agrees that the Company shall not be obliged to seek the Supplier’s consent in respect of processing activities in which the Company relies on an alternative lawful basis pursuant to article 6 GDPR.
  23. The Supplier undertakes to comply with the requirements of the Modern Slavery Act 2015. The Supplier shall notify the Company if it is subject to an investigation relating to any potential Modern Slavery Act 2015 offence(s). The Supplier warrants that any substitute it appoints pursuant to clause 12 or any of its employees, sub-contractors, agents or representatives shall be under like obligations.
  24. This contract replaces all prior or contemporaneous written contracts and understandings with respect to the subject matter of this contract.
  25. The Supplier agrees that it has read and understood this contract and has raised any concerns or queries with the Company regarding its content prior to signing below.
  26. Failure by either party to enforce or apply any of the rights applicable under the terms of this contract shall not imply acceptance of any breach of contract and both parties shall retain the right to enforce or apply the terms of the contract at any time in the future.
  27. This contract shall be governed by and construed in accordance with the laws of England and Wales.
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Self-billing agreement

    The Company agrees

  1. To issue invoices for all supplies made by the Supplier until 12 months after the date of this agreement.
  2. To raise sales invoices quoting the Supplier’s name, address and VAT registration number, and any other VAT invoice requirements that are in force from time to time.
  3. To issue another self-billing agreement if the Supplier’s VAT registration number changes
  4. To inform the Supplier if a decision is made to outsource the preparation of the self-billed invoices to a third party.

    5. The Supplier agrees

  5. To accept self-billing invoices raised by the Company until 12 months after the date of this agreement.
  6. Not to raise sales invoices for suppliers made to the Company.
  7. The Supplier shall advise the Company if:
  8. Its VAT registration number changes
  9. It ceases to be registered for VAT
  10. All or part of its business is transferred or sold to any third party
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Privacy Notice

Privacy Notice

We are Guild Freelancing, company number 10439306, whose registered office is at 69 Bridge Street, Pinner, Middlesex. HA5 3HZ

Your privacy is important to us. This Privacy Notice covers how we use and disclose your personal information.

Personal information is data that can be used to identify or contact a particular person.

In order to use our services, we require some personal information from you, including your name and date of birth, ID, address and contact details and bank account information.

You may be asked to provide your personal information any time you contact us. This may be for security reasons or to ensure that the information we hold for you is up to date. You can help us ensure any personal information we have is accurate by contacting us when you move addresses or change your contact details.

You can access your personal information on our portal at any time once you have completed this registration. You may also contact us to request that we provide you with your personal information. This is called a subject access request.

We try to make sure that any information we hold about you is accurate. If your details change, for example if you move home, you can use the portal to request an update of your information. Alternatively, you can email us. Once we have been sent this request, a member of our team will contact you to verify the request and update your information. This is to make sure your information is properly safeguarded.

How We Use Your Personal Information

We use your personal information for a number of reasons.

At first, we will use your personal data to verify your identity and carry out due diligence as part of our contracting process. This will include carrying out compliance checks for our legal compliance purposes.

We may be legally required to submit periodic statutory reports to HM Revenue and Customs, among other government agencies. Where these reports affect your, this will involve the transfer of some of your personal information to these agencies.

We are also legally required to provide personal information to government agencies where they have the statutory authority to demand it, or where exceptions to data protection law apply.

From time to time, we may provide some of your personal information to our partners and clients where it is necessary for us to do so, such as for compliance audits. In these circumstances, we will restrict any personal information that we supply to only what is necessary for the purpose. If possible, we will contact you before doing so.

From time to time, we may use your personal information to send you important notices, such as updated contracts and other, similar documents.

We may also use your information for audits and data analysis to ensure that we are legally compliant.

Finally, on rare occasions, your personal information may be used for the purpose of testing our software infrastructure, which may involve third party developers, although any access these organizations may have will be strictly limited and overseen by us.

We also collect more general data, such as the language(s) you speak, your trade and associated experience and qualifications. Where such data is combined with your personal information, we will treat the combined mix as personal information for so long as it remains combined.

We may ask for your consent to send you information about new or improved products or services or similar communications (marketing consent). You do not need to give marketing consent to use our services. If you do give us your consent to send you marketing-type material, we may on occasion use third parties including their software platforms to facilitate these communications.

How Long Do We Keep Your Personal Information?

The law requires us to keep records, which includes personal information, for different periods of time. For example, HMRC requires that payments information be kept for a minimum of six years. Nevertheless, we aim to keep your personal information for no longer than is legally necessary.

Your Right To Ask To Be Forgotten

You have a number of rights under the General Data Protection Regulation (GDPR), including the right to ask us to delete personal information that we have about you.

You can ask us to delete your personal information using the contact form in the portal, in writing or by phoning us.

We will try to delete as much of your information as we can. However, the law requires us to keep some information, such as payments information. Where the law requires us to keep a particular piece of your information, we will not be able to delete it although we will try to give you a clear explanation.

Complaints

If you have a complaint, you can make it in writing or over the phone between 8am and 8pm Monday to Friday

We may update this privacy notice from time to time – we will notify you when this happens.
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Sole Trader Declaration

Sole trader declaration

Income preparation / accounting for tax

 

 

I confirm that I have registered with HM Revenue and Customs for Self-Assessment of tax. 

I understand that I am responsible for the accuracy of my tax returns and payment of any tax and National Insurance Contributions relating to my income via Guild Freelancing.  Guild Freelancing bears no responsibility in this regard.

 

I hereby undertake to:

 

  1. properly declare to HM Revenue & Customs, whether by myself or through my agent/accountant, all income received pursuant to my contract with Guild Freelancing;

  2. pay to HM Revenue & Customs all tax payable as a result of income pursuant to my contract with Guild Freelancing.  

 

 

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